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MINUTE TAKING – Virtual Course

November 8, 2022 @ 9:00 am 4:00 pm

This workshop is for people who are responsible for taking minutes in meetings. You will learn how to co-ordinate meetings, take minutes in formal and informal meetings, edit the minutes without altering content, and how to present, distribute and maintain the minutes most effectively. Topics include agenda preparation, minute taking styles & formats for different types of meetings, some basics on Rules of Order and motions, what to keep in, what to leave out, and more.

A. Your Role

  • Meeting Preparation
  • Working with the Chair
  • Recording
  • Distribution

B. Meeting Preparation

  • Agenda Preparation
  • Notifying & Confirming Attendance
  • Preparing the Room

C. Working with the Chair

  • Improved Communication
  • Understanding Objectives
  • Follow-up and Approval

D. Recording

  • Minute Formats (narrative, action, resolution)
  • Level of formality
  • Enhancing your listening skills
  • Rules of Order
  • What to keep, what to leave out
  • Using a template
  • Staying “on track”
  • Identifying decisions and action plans
  • Editing and Proofreading
  • Approvals and Sign-offs

E. Distribution

  • Who gets a copy?
  • Storing the original
  • Preparing for next meeting

Date: November 8, 2022
Time: 9:00 a.m. to 4:00 p.m.
Location: Online
Tuition: $300.00
Instructor: Heather Lyon